board approval needed
Most secretaries expense it or pay out of pocket
What's included
Feature
Free
Annual $69/yr
Monthly $9/mo
Notice Generator
✓
✓
✓
All meeting types (Budget, Special Assessment, Annual, Election…)
✓
✓
✓
Compliance checklist (13-point)
✓
✓
✓
Minutes Formatter
—
✓
✓
PDF export (print-ready minutes)
—
✓
✓
Motions + vote count documentation
—
✓
✓
Compliance archive (searchable history)
—
✓
—
Chapter 720 & 718 compliance built-in
✓
✓
✓
Common questions
Board meetings are seasonal — most associations meet 4–12 times a year. At $19/month you'd be paying between meetings when you're not using the tool. At $69/year, compliance coverage costs less than a single management company visit. Meetings are cyclical. Compliance is year-round. Annual pricing matches how you actually work.
Most secretaries just pay for it themselves. $69 is less than most HOAs charge for a single parking variance — no agenda item required. It's the kind of expense a secretary can absorb out of pocket and get reimbursed through petty cash, or simply expense as a volunteer cost.
The Notice Generator is free, forever, no signup required. Generate properly formatted, legally compliant meeting notices for any Florida HOA or condo meeting type. The paid plans add the Minutes Formatter, PDF export, and compliance archive.
The $9/month plan gives you full access to notices and minutes for a single month. Most secretaries switch to annual after their first meeting — once you've used it, $69 for the full year is a no-brainer.
Right now, yes. MinuteMate is built around Florida Chapter 720 (HOAs) and Chapter 718 (condos), which are among the strictest in the country. Expansion to other states is on the roadmap — Florida first ensures we get the compliance details exactly right before scaling.